Minutes of Stoke Gabriel Pre-School Annual General Meeting held 1st April 2009.

Present

Roz Morrell, Catherine Bedford, Carine Selva, Caroline ducked, Kelvey Andrews, Becky Toon, Keeley Price, Victoria Bagnall, Kirstin Jane, Sarah Credland, Kirstie Vaughan, Caroline Ridge, Suzanne Payne.

Apologies

Ali White, Vicky Porter, Emma Yunnie, Mary Gascoigne, Sharon Rogers, Rebecca Gillmore.

1. Minutes of the Last AGM

The minutes from 2008 AGM were read out.

2. Matters arising

Amy, who had been recruited for the new assistant post, didn't start. She had accepted a full-time position elsewhere. Sue Stacey was recruited in her place.

Installing Broadband in the preschool rooms was considered financially non-viable.

The minutes were agreed as a true reflection of the meeting.

3. Treasurer's depot- to be ensiled

4. Chair's Report- to be ensiled

5. Supervisor's Staff depot- to be enabled

6. New Consitution

Allyson drew our attention to the new constitution which she suggested we now adopt. The main changes are as follows:

  • Our liability has changed. We can now insure ourselves independently without consulting the charity commission.
  • Staff may join the committee but cannot vote on subject matter regarding themselves
  • C.I.O X way between a limited company and a charity.

The committee agreed to adopt the new constitution. (Action - To check if we are covered for indemnity. To be discussed further at next committee meeting.)

7. Ammendements to Policies and Prospectus

Carine has amended a few policies which she felt needed updating. The Behaviour Management Policy now includes a biting and bullying section. The Emergency procedures have been updated, as have the Special Educational Needs and Equal Opportunity Policies. A new settling in procedure and Parent/volunteer helper Policy have been introduced.

Carine shared the new information booklet for parents and children. She explained that individual pages could be reprinted without the need of changing the whole book.

We discussed whether it was necessary to update the nappy policy and session allocation for those children in nappies. (Action - Discuss this at the next committee meeting.)

Carine would also like to consider waiting for children to be 3 a years before welcoming new 2 X year olds. (Action - Discuss this at the next committee meeting.)

8. Election of New Committee

All existing committee members standing down except Caroline ducked.

New Committee
Role Name Nominated Seconded
Chair Roz Morrill Allyson Mercer Catherine Bedford
Treasurer Kirstie Vaughan Allyson Mercer Caroline Duckett
Secretary
Health and Safety Ali White
Committee Members Rebecca Gillmore
Caroline ducked
Sarah Credland
Allyson Mercer
Allyson Mercer
Caroline ducked
Roz Morrell
Kirstin Jane
Allyson Mercer
Kirstin Jane
Kelvey Andrews
Emma Yunnie
Mary Gascoigne
Keeley Price
Kirstin Jane
Victoria Bagnall
Rebecca Toon
Kelvey Andrews
Sarah Credland
Sarah Credland
Catherine Bedford
Caroline Duckett
Victoria Bagnall
Victoria Bagnall
Sarah Credland
Keeley Price

9. A.O.B

All new committee members will need to be CRB checked (Action - Allyson to find EY2 forms)

All new committee members need to read the preschool's operational plan/policies/prospectus.

Roz suggested that we meet quickly to discuss recruitment of Deputy Supervisor.

Next meeting arranged for 6th pr .

Kirstin suggested an Ann Summers fundraiser on let May.